Free ERP Quotes

By Jelani Harper
Updated: August 15, 2011

There are several significant factors to be considered when negotiating for the best price quotes for an Enterprise Resource Planning (ERP) solution, which is essentially a software program with a database engine, server, and selected modules, accessible to and shared between a diversity of departments—ideally all of them—within an enterprise. There are a number of hidden costs which should be elucidated and accounted for at the time of price negotiation, as well as facets of installation, implementation and use which directly affect the particular price quote of a vendor. These factors are generally enterprise specific and vary considerably between businesses.

Number of Users

The specific number of users, both current and projected, plays a large role in the determination of a price quote for ERP, as prices tend to be lower for less users and increase accordingly with greater amounts of users. Greater numbers of users tend to increase the expenditures for software and service, particularly when utilizing concurrent user access plans offered by certain vendors. It is best to have a firm idea of the projected number of users for at least two years in advance to avoid future unforeseen costs and to get the best price quote.

Modules

There are essentially two types of ERP modules (which are generally department-specific): standard and advanced. Advanced modules offer a greater number and variety of features, which may not be necessary for certain enterprises, particularly those new to ERP software and service and which may be small or mid-sized. Larger and more sophisticated businesses may need the more advantageous features associated with advanced modules. Regardless of the selection, this choice will greatly influence a vendor’s price quote, which is why enterprises should research what particular capabilities they’ll need.

Training, Customization, and Upgrades

Training can oftentimes be an overlooked cost when budgeting for an ERP solution, although there are a fair amount of vendors which include a degree of training in their service and in their price quotes. It should be remembered, however, that training for ERP requires employees in various department to gain a greater understanding of the scope of work done in other departments, which could also affect inter-office training outside of that specifically related to the ERP solution. Negotiating the amount of training and exact degree required for a specific enterprise should be completed along with that for the other facets of purchase considered in a price quote. Additional factors to be considered include upgrades and customization implementation, both of which can be allotted for in the price quote and which should be determined in advance of purchase.
 

Featured Research
  • 7 key questions to ask any ERP provider

    Having a fast-growing business is good. Having to overhaul your technology every time you need to scale is not. Upgrading to a more complete Enterprise Resource Planning (ERP) solution can help, but how do you ensure the solution you choose is exactly what you need? To help you with your search, we’ve pulled together 7 key questions every fast-growing business should ask before choosing a cloud-based ERP solution, including: more

  • How Finance Leadership Pays Off

    Oxford Economics recently surveyed 1,500 finance executives and it’s clear that small and midsize companies are growing significantly faster than larger companies. But, there are also big opportunities for finance to increase efficiency, boost financial performance, and work more strategically. Why is that? more

  • Professional Services Audience – Improve Profitability Infographic

    As a Professional Services Organization (PSO), you know the importance of customer satisfaction. In fact, 47% of PSO leaders say managing changing customer expectations is their top challenge. That’s why many firms are engaging smarter project management technology, even before deals are signed, to ensure project profitability. How are these leaders utilizing technology? Find out now. more

  • Top 9 ERP Myths Debunked

    ERP systems can help improve and streamline your business ways and can help with productivity, efficiency, reporting, and much much more. However, as ERP solutions have grown in popularity, myths have begun to circulate that are providing an inaccurate view of ERP solutions and just how they can benefit your business. more

  • Accelerating Profitable Growth as a PSO

    What’s the secret to profitable growth for organizations in the Professional Services space? New research from The Service Performance Insight’s (SPI) study, 2017 Professional Services Maturity™ Benchmark says that Professional Service Organizations (PSOs) that key business processes have much higher performance and profitability. In this brief, we explore the findings of the SPI survey and help you compare your own PSO’s performance by answering the following questions: more