A Phased Approach to Project Management Implementation

Updated: May 04, 2010

The Four Phases of Project Management Implementation

PMAlliance utilizes four phases for the project management implementation process: Initiation, Project-Level Installation, Enterprise-Level Installation, and Maintenance. A description of each phase follows.

1. Initiation Phase

The purpose of the Initiation phase is to mobilize the organization, remediate any current at-risk projects, and set the stage for the Installation phases. Time is of the essence in the Initiation phase. Management "cracks the door open" with the organization by endorsing the process at kick-off and requesting the support and participation
of all employees. However, from the moment of kick-off, employee patience and willingness to participate is in jeopardy until success stories have been created and communicated. This is perhaps the riskiest of all of the phases of implementation because even small failures at this stage can fuel the arguments of naysayers, substantiate the fears of those employees "sitting on the fence" with respect to project management, and dissipate any momentum created by management during the kick-off process. For these reasons, the Initiation phase includes the selection of pilot projects that have the potential for near-term of successes and great emphasis is placed on creating and communicating those success stories to the organization.

2. Project-Level Installation Phase

During the Project-Level Installation phase structured project planning and control processes are implemented on all targeted projects, the project management infrastructure necessary to support the consistent, successful application of project management techniques by the Project Office on future projects is created, and Project Office staff are trained and mentored.

3. Enterprise-Level Installation Phase

The Enterprise-Level Installation phase creates the infrastructure necessary to support business decision-making based on schedule, resource, and cost information "rolled-up" from the entire portfolio of projects and transitions the day-to-day responsibility for developing and maintaining individual project plans to the Project Office staff.

4. Maintenance Phase

The purpose of the Maintenance phase is to transition the responsibility for supporting all of the project management requirements of the organization to the Project Office staff and to ensure long-term continuity by establishing project management as a core competency and an essential function within the organization.

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