When it comes to choosing the appropriate software architecture for your call center, you need to choose a comprehensive system that manages customer information effectively, improves customer service, and enhances productivity within your organization.
With so many different solutions available on the market, the task of finding the best business solution can be challenging. In order to meet the specific needs of your business, we’ve provided a list of features and functions to consider.
The system you choose should be user friendly. In other words, you shouldn’t have to hire a professional to do the work for you. There are plenty of systems on the market that allow you to perform important tasks like creating new queues, changing call flows, and creating voicemail messages without any difficulty. You can also save a lot of time and money by performing the majority of the work on your own.
Real-time statistics provides immediate feedback for your agents and creates a team environment, which in turn takes a lot of pressure away from your management team as well. Your agents can also make informed decisions and provide better customer service, resulting in an overall benefit for all parties involved.
Your software solution should integrate well with your existing office systems, providing a higher return on your investment.
Callback functionality is the biggest key to your success because it allows your customers to call back at their convenience, and not yours.
Since most customers want basic information on the fly—without the help of a customer service agent—an IVR retrieves it from your company database (or CRM system), and presents it to the caller in real time.
Intelligent call routing gives you the ability to prioritize customer calls, matching those calls with your best agents, and creating a more positive customer service experience. Intelligent call routing also increases first call resolution.
As your call center continues to grow, you’ll need a system architecture that matches your growing needs. As a result, you need to choose a system that supports your company from its “mom and pop” phase to a large enterprise with scalable software.
For more effective customer service, management needs the ability to listen to agent conversations. High quality customer service is of the utmost importance, and recording calls is key in this respect.
It's important to ensure that contact center software is up-to-date with the latest contact center functionality.
As you discover new ways to use your software, be sure to find with a vendor that consistently reinvests in technology. In the end, you profit and so does your customer.
If improving customer experience is important to you (it should be), then 2017 may be a good year to reevaluate the software you use for your contact center. With customer preferences shifting, the importance of an efficient contact center has never been higher. You cannot afford to simply focus on keeping costs low. Significant competitive advantages are available to businesses who manage this area effectively. more
Studies have shown that a person has less than seven seconds to make a lasting first impression. As far as your business’ contact center is concerned, the same holds staggeringly true. more
Are you paying too much for your contact center software? Are you satisfied with its capabilities, or do you wish it did more? These are questions most businesses don’t take the time to think about, even though contact center software is one of the most important investments that you’ll make. With a little bit of planning, you can end up saving money and still end up with better functionality. more