The difference between an effective outbound contact center and a highly ineffective one can often amount to the use that your company is making of your customers’ information.
Your outbound contact center provides an opportunity for your company to connect with your customers and provide relevant information that is helpful to their business’ performance. You are able to deliver timely updates and suggest service improvements in a way that is not intrusive.
The key component of this strategy is to be sure that you are targeting your customers correctly and providing information in your communications with them that is relevant.
It is likely that your business already has a CRM system in place that helps you to collect customer information. This CRM platform is a gold mine of relevant information that helps you to understand the needs of your customers.
A well engineered CRM solution allows you to maintain information relating to your customers upgrade and service schedules, service or equipment renewals, and a host of other time-sensitive data. This customer data can be used to target specific customers at specific intervals in time, giving your business the perfect opportunity for proactive contact with your customer base.
When coupled with your CRM platform, your outbound contact center becomes exponentially more effective. Rather than contacting customers in a haphazard manner, your business is able to contact a specific group of customers and offer relevant information and/or resources to them.
Combining the two systems also allows for scheduling when it comes to planning communications and promotions. Rather than basing your outbound customer contact solely on a scheduled time frame, your business is able to schedule contact based on factors such as product needs, service renewals, changes in service, or other pertinent events.
Essentially, your CRM solution can help guide the workflow of your outbound contact. Using cues and filters that you have set, your CRM solution can dictate which customers are in need of assistance or information at any given time.
Another important benefit of a completely integrated CRM/outbound contact center is the availability of information to your representatives. Rather than approaching a customer with information that doesn’t exactly fit their needs or is redundant, your representatives have knowledge of your customers’ individual situations.
With access to past customer communications, your representatives have the ability to discern that a particular client may be in the market for an additional service, or that in addition to a service renewal, a customer is also looking to expand an existing equipment contract. Armed with this information, your agents are able to create more effective contacts with customers.
The key in creating effective proactive contact with your customers through your outbound contact center is the quality and availability of your existing customer data. Your CRM platform will be able to help dictate your outbound communications in an effective manner, giving clear and relevant direction to your customer contacts.
We’ve put together a comparison guide that covers over 40 of the top call center software options, providing details on pricing, features, support, and integrations. If you want to save time and still make a great investment, this guide is a must read. more
A contact center often brings about a prospect’s first real-time interaction with your company. As such, if it’s not a positive one, they’ll likely look elsewhere for help. With 69% of Americans more inclined to recommend a company to friends and family after a positive customer service experience, you’ll need to exceed expectations on the following fronts. more
There’s a very good chance that your contact center is underperforming. With consumer preferences continuously changing, strategies that were once effective now result in too many unsatisfied customers. Fixing this problem involves reviewing your current procedures and optimizing them to drive better results. more
Do you know that 40% of contact centers have no data analysis tools, despite analytics being voted the top factor to change the shape of the industry within the next five years? This guide will outline the importance of call center analytics, and explore the many ways that analytics can help you improve your call center on every level. more
Technology is always improving to meet the needs and expectations of businesses and customers alike. To make sure you’re providing the service your customers require and deserve, it’s vital to use up-to-date software solutions that fully support your customer service needs and company expansion goals. more