VoIP Teleconference

By Neil Zawacki
Updated: March 02, 2011

Most VoIP phone systems provide the ability to perform teleconferences over the internet. You can have somewhere between four to twenty people share the same phone call, and the discussion can be managed through an online interface. Videoconferencing options during the phone call are often available as well.

This type of online teleconferencing is generally accomplished through one of the following methods:

The first is to send the phone calls over the internet to special conference hubs that are operated by an independent business. These phone calls do not have to interface with local exchange providers and generally support a large number of codecs. The company making the phone calls does need to have a router or Session Border Controller in place so it can terminate the circuit when the conference call is completed and provide network management and support.

You can also directly interconnect the MPLS carrier and phone provider to a carrier cloud. Quality of Service is maintained throughout this process since there tends to be automatic overflow into the public switched telephone network if data issues should occur. This method also requires much less equipment and the conference calls can be protected by firewalls for extra security.

Each of these teleconferencing techniques are generally less expensive than their traditional counterparts. You don’t have to dial into an 800 number, and the people taking part in the conference call aren’t subject to long distance rates. The conference call is simply performed over the internet and relies on the available bandwidth in order to function smoothly.

VoIP Teleconference Features

VoIP phones also tend to have special teleconference features available for users. These can help to save time during the meeting and improve the general experience of the conference call. Some of the more common ones include:

  • Screen sharing – This allows people to see what is happening on the other computer screens. An employee can thus make a full visual presentation during a conference call and show charts, figures, reports, and other relevant information.
  • Outlook integration – You can directly contact any of the people who are stored in your outlook folder. You simply click on the name and invite them to a conference call or join one that is already in progress.
  • Green room – You can have specific speakers meet in a private room ahead of time to discuss the conference. This lets people collaborate on the topic of the meeting and talk about any last minute changes that may have occurred.
  • Lecture mode – This feature lets you mute all of the participants with the push of a button. The speaker or moderator can thus make a presentation without being interrupted or distracted by the other people taking part in the call.
  • Speech-to-text – You can use this to automatically transcribe the content of a conference call. It can separate the voices into different designations, and account for foreign accents and poor audio connections.
Featured Research
  • How VoIP is Transforming the Healthcare Industry

    The healthcare industry, like many industries, is in the midst of an era of rising costs and an ever increasing pressure to drive down expenses. Now, what if we were to tell you that there was a simple solution to these problems? The answer is VoIP. And to make it sweeter, it allows for your hospital staff to utilize modern mobile devices as resources instead of antiquated phone systems. more

  • [Infographic] 8 Common Pain Points UC Eliminates

    Every company has moments of frustration, it is when these moments become extended periods of inefficiency, or pain points, where we start to see loss in productivity and employee morale. What truly sets a successful business apart from those of its competitors, is how they take these pain points and use them as opportunities to improve upon procedures and systems to eliminate pain points and move beyond what was the status quo. more

  • Go VoIP and Go Green

    You may be looking to switch to VoIP because of the cost benefits that it will bring your company, but did you know that it is also FAR BETTER than traditional phone systems for the environment as well? With environmental impact being at the forefront of both consumer and business minds, it is essential that business decisions are made now based on economic AND ecological impact. more

  • eGuide: Comparing UC Vendors

    Changing your company’s business communications solution is an investment in time and money that will touch everyone in your organization. A successful unified communications (UC) deployment should streamline everyone’s work flow, simplify IT operations and deliver a lowered total cost of operations. Your company deserves nothing less. more

  • Getting More from Your VoIP System

    Too many businesses fall into the trap of setting up their VoIP as a "plug and play" and getting to work. However, we have found that this thinking only leads to businesses failing to get the most out of their VoIP experience. We have put together an in-depth guide that will walk you through 15 easy steps to get more out of your system. more