Top Phone Systems for a Successful Call Center

By Pha Lo
Updated: August 16, 2011

Call centers are busy operations that must handle numerous customer communications daily. Calls can range in nature, so when it comes to balancing efficiency with customer care, the right phone system is important.

Here we look at some of the criteria for top phone systems in a successful call center

The Basics:

The most basic feature critical for every call center is inbound call routing which uses automated technology to route calls, based on the purpose, to groups within the center or to a specific agent. Effective inbound call routing is by far one of the most important features of a top phone system. In her book The Telecom Handbook: Understanding Telephone Systems & Services, author Jane Laino says among other things, an intelligent call routing system should recognize priority callers and provide even call distribution to agents in a given group.

Interactive Agent Features:

A top phone system should offer interactive features that allow agents to perform at peak levels. Laino highlights some of the key agent capabilities as: secure sign on/off access with password protection, automatic answer and release, emergency recording and supervisor alert. Interactive agent features allow agents and managers to seamlessly work behind the scenes to address any complicated call issues that may arise.

Additional Features:

Additional features add to the efficiency and overall satisfaction of customer calls. Some of the features that go beyond call routing include intelligent queuing, which informs callers how long they will have to wait for the next available agent, call statistics for supervisors, voicemail, automated attendants and screen pops, which bring information relevant to a given call right to to an agent’s desktop. Other features include remote call routing that directs calls to agents in home offices or on the road.

Service:

A top phone system should also provide clear sound quality, customer support and reliable services. Integration, maintenance and scalability are also key as call centers must keep pace with growing demands volume and services.

Cost:

Call center needs can vary widely so that it’s difficult to predict the cost of phone system for every call center. Assess your center’s needs and examine systems that provide desired features in your ideal price range. After comparing their features and prices, you should have a good idea of the effective price range of systems that suit your call center's requirements.

Whether a call center is large or small, implementing a top phone system is important for executing daily operations. When choosing the right system for a center, business buyers should assess current needs based on the features and scale required to address existing call volume. Additionally, long-term planning should factor in future scalability as call volume grows, next-generation technologies to ensure more reliable and efficient call resolutions and integration for voice, data and mobile.

Featured Research
  • Is Your Phone System Stealing Profits?

    Having the wrong phone system can dramatically cut into your profits. Despite this, many businesses just sign up for a plan or platform that seems ‘good enough’. If you haven’t carefully considered your options and the included features, there’s a very good chance that you are leaving money on the table in some way. more

  • Phone System Technology Showdown

    VoIP and IP telephony are often misconstrued as being the same type of phone system, but the truth is they operate on different technology and deployment methods. This guide will explain the differences between VoIP and IP, go into the pros and cons of both VoIP and IP-PBX, and give insight into which type of phone system will benefit your business the most. more

  • Why Enterprises are Making the Switch to VoIP

    Your phone system is your most important business communication system. It allows you to connect with your employees, prospects, and clients. And wouldn't it be great if there was a solution that helped drive down costs while providing a competitive advantage? more

  • Business Phone System Buyer's Guide

    Communication has been a focal point in business since inception, but the industry is changing drastically in how people connect to one another and what tools and systems they use to do so. Less than 15 years ago, 90% of people relied on landline phone systems for communication. Today, less than 60% of Americans even have a landline and 40% rely solely on their mobile phone. more

  • The IT Manager's Survival Guide

    As an IT manager, maintaining physical fax servers and infrastructure is not a high priority. However, fax capability remains a business need simply because chances are your industry is dependent on its security. What if there was a way to reduce the amount of time spent handling fax complaints and maintaining physical servers? And this way took into account security, cost savings, and freed up your IT resources. Would you be interested? more