Must Have Video Conferencing Features

By Sheila Shanker
Updated: August 15, 2011

Video conferencing is no longer a mysterious and difficult process. Many businesses, small and large, have been taking advantage of video conferencing systems to conduct training and meetings, while saving a lot in travel expenses. The quality of modern video systems has improved dramatically over the years, allowing for real-time communications using video phones or conference-rooms using Internet technology. Virtual meetings are part of day-to-day business in many firms.

Many users of video conferences have their must-have, favorite features that make a virtual meeting a pleasant, effective experience. Below are some examples of these features:

Quality Equipment

The better the quality of your equipment, the better video and audio you will have. For instance, an HD monitor is standard for video meetings using a conferencing room these days, reflecting the current quality standards. Purchase the best system you can afford, and you are likely to get a very successful video conferencing experience. Select equipment by well-known vendors, such as Polycom and TANDBERG. These vendors provide video products for simple and highly complex video conferencing situations.

Proper bandwidth and connections

Before you use video conferencing, be sure that your Internet connection has the bandwidth required to carry both video and audio data. You don’t want to interrupt the video conference because other employees need to use their phones. It’s advised to have about 256kbps upload at each end for proper Internet connection, and to have a dedicated, separate bandwidth line. An ISDN connection with at least two channels and point-to-point connection offers the best chances for a successful virtual meeting. For a conference using a room, the ISDN connection should have at least six channels, requiring a broader Internet setup.

Desktop sharing

This feature is very useful when presentations and collaborations are involved. It involves a participant sharing his computer with other members during the virtual meeting. It can be used to show Power Point presentations and other work in real-time. If a person is having a problem with an application, for example, he or she can show the problem in the conference and get it resolved. Usually, when a meeting involves a few participants, a moderator controls the desk sharing function, so that it doesn’t get out of control.

Video conferencing is nothing new, but it has become very popular now because of advances in technology, improving the quality of the experience. Many individuals have become used to Skype, for instance, and they are not hesitant to participate in a video conferencing situation. The must-have video conferencing features helps in making a virtual meeting effective in the work place.


 


 

Featured Research
  • Video Conferencing

    For many, the mere mention of video conferencing brings about bad memories of conference rooms full of people staring at a screen with dodgy sound, fuzzy images, and broken connections. What if we were to tell you that over the past decade, video conferencing solutions have evolved to where they are affordable to businesses of every size and have evolved beyond just the standard boardroom. Today, 74% of B2C marketers and 94% of B2B marketers use video in their marketing efforts. more

  • Video Conferencing Showdown

    With companies becoming more global and workforces becoming more remote, it should come as no surprise that the enterprise video market has exploded to its expected value of $32.57 billion by 2019. As you look for your video conferencing service, one of the main questions you should be asking is "should I invest in a cloud or on-site solution?". more

  • The Key Benefits of Conferencing in the Cloud

    Strong communication is essential to success for a business of any size. To further strengthen this point, studies have shown that 93% of all communication is non-verbal. While you might think to achieve this face-to-face interaction is costly and time-consuming, businesses that utilize video conferencing save as much as 30% on travel expenditures. more

  • Empty the Airport Lounge

    When it comes to budgeting, travel time and expenses typically make up one of the larger allocations for growing companies. But did you know that there was an alternative that could save you time, money, and spare your employees jet-lag? Businesses that utilize video conferencing see a 30% reduction in travel costs. And while you might think your employees will get upset about the loss of flight status, only 15% are worried about the reduced travel and their frequent flier status. more

  • 10 Reasons to Invest in Video Conferencing

    Have you been on the fence about implementing a video conferencing solution for your business? Not quite sure if your employees will utilize it or are concerned about the costs being too high? The modern workforce is adapting and evolving with more and more employees working remotely, it is essential that they have the tools to be able to communicate effectively. more