Video Conferencing: Hosted vs. On Premise

By Lori Shepherd
Updated: February 14, 2011

When it comes to video conferencing technology there are a wide range of resources capable of replicating the traditional, in person, conference room meeting to enabling less than three remote employees to conduct a successful video conference with frills. Deciding which is the best option for business needs and budget, will be most business owners’ top consideration before making the purchase.

Video conferencing platforms

Video conferencing with all of its impressive conferencing tools, applications, and features essentially come down to two platforms: hosted and on-premise solutions.

Hosted

Hosted platforms tend to be favored by smaller businesses with ostensibly much tighter budget constraints and fewer numbers of people to accommodate into video conferences. Also this option might be particularly attractive because small business owners can avoid making significant upfront investments in video conferencing systems and instead pay set monthly fees. With hosted platforms, business large or small have the option of purchasing or leasing the video conferencing technology which are then hosted in a secure hosting center to provide access to the host IP conferencing network, the public internet or directly to the business’ network.

On Premise

Business owners considering on-premise will find a plethora of low cost to premium priced options which provide a varying range of results for the price based on company need. At the lowest end solutions comprising PC-based video-telephony programs, which were once used almost exclusively within large-business meeting settings, give businesses relatively good video-telephony quality delivering small business video conferences far better results than it did just a few years ago. Keep in mind, however, the quality of a video-telephony solution depends largely on the speed of its internet connection. At the highest end in terms of on-premise solutions providing staff with a complete media room with individual microphones per participant. There are wide angle cameras enabling everyone at a table to see each other and feel as if they are in real conference room with others. Of course with resources such as these, costs are exorbitant but ideal for company willing and able to pay for it. Also, a dedicated staff is necessary to maintain the media room technology optimally.


Needless to say, there’s much in the way of finding the perfect video conferencing solution for every budget and business need, ultimately business owners, employees, and staff members who regularly believe among all of its other attributes, it is a productivity tool which saves both time and money.

Featured Research
  • How Video Conferencing is Transforming Healthcare

    The telemedicine revolution is finally happening. Experts have been discussing the potential for patients and healthcare providers to connect remotely for years, but the market is just now moving to adopt it—in a big way. Data suggests this market will grow over 14% annually through 2020! more

  • Video Conferencing Software Cost Guide

    The benefits of video conferencing are well established. Investments usually deliver a great ROI thanks to increased worker productivity, reduced travel costs, and better collaborations. more

  • The IT Manager Who Shattered Shadow IT

    Shadow IT has become a household (or office-hold) name in today’s modern businesses, but what a lot of organizations don’t realize is the number of risks involved in ignoring those rogue technology installations. The average large enterprise uses around 1,220 individual cloud services, which is more than 13 times the 91 services recognized by IT departments. more

  • Mind the Gap!

    The rise of the digital workforce has resulted in a double-edged sword of enhanced flexibility and productivity, offset by increased complexity in staying connected and efficiently collaborating. Yes, today’s workers have an unprecedented range of tools and applications that increase the places, platforms and processes by which they can do their jobs. more

  • Video Conferencing Best Practices

    Video conferencing is quickly becoming one of the most important communication channels for both small and big businesses. As more businesses turn to this technology, expectations about the experience are also rising. It’s not enough to just offer video conferencing as a communication method. You also need to meet minimum audio and visual standards, and there’s even proper etiquette to consider. more