What Will I Need for Video Conferencing?

By Jerry Olsen
Updated: August 18, 2011

Today’s video conferencing technology offers many benefits and advantages to business owners who want to hold virtual business meetings and conferences anywhere around the world. With the right combination of hardware, software, and the power of the Internet, you can hold a live conference in your local office and broadcast it to employees, associates, clients, and managers across the globe.

In today’s market, there are several different vendors that offer quality equipment at affordable rates. However, if you’re technically savvy, you already know that not all vendors offer the best products, and you have to be careful when choosing and buying the right equipment.

Aside from the personal computers with a high memory capacity, there are several things you’ll need. The following list should help you get on the right track.

Server

First of all, you’ll need a server that runs on a Windows 2000 platform or higher. The server you buy should also have a clock speed of 1.2 gigahertz (GHz), and 256 megbytes (MB) of memory in order for the video equipment to work efficiently.

Web Camera

Another essential piece video conferencing equipment is a web camera. Logitech tends to offer the best deals on web cams, and they work well with just about any monitor size or laptop screen.

Headsets

When it comes to headsets, try to find one that works well as a mobile presenter during your videoconferencing sessions. Mobile presenters are a suite of buisness applications designed for mobile presentations from an iPhone or iPad. Plantronics offers reliable mobile presenter headsets at competitive prices.

Speakers and Microphones

Good tabletop speakers and microphones are also also essential tools for video conferencing communication  There is no specific technical requirement or specification for either, however you should alwasy shop around for quality equipment.

Conference Room

To ensure that your video conferencing runs smoothly, conference room setup is imperative because it provides communication forum for in-house and remote parties. Your choices for conference rooms include a standard conference room with a solo microphone or one with a converge mixer. Since converge mixers can be quite epensive, you may want to opt for a conference room with a solo microphone instead.

Video Cameras

Since video cameras allow you to record your meetings, a good camera is probably the most essential piece of equipment for your video conference sessions. That’s why it’s so important to invest in good equipment. Sony offers top-of-the-line video cameras that are compatible with standard desktop and laptop users.

On a final note, be sure that the pieces of equipment and components you buy are compatible with one another. Always do your research on the Internet beforehand or check service manuals - you’ll be glad you did.

Featured Research
  • Best Video Conferencing Features for Business

    Most businesses are currently underutilizing their video conferencing software because they aren’t aware of the different ways it can be used. Understanding the different features of video conferencing software can be critical to getting the most out of your investment. These features often vary from one option to the next as well, so it's important to do your homework before choosing a specific service. more

  • 9 Ways Video Conferencing Supports Business Growth

    90% of information is transmitted in the human brain is visual, and people process visuals 60,000 times faster than text. Video and video conferencing is fastly becoming the new must-have business tool for generating profits and successfully growing your business. In fact, over the past four years, the percentage of companies utilizing video conferencing has jumped from 41% to 58%. more

  • 9 Tips for a Compelling Video Presentation

    Face-to-face communication is the most effective way to collaborate and bring ideas to life in your business. Because of this, many businesses invest heavily in travel budgets so they can meet in person to create and nurture business opportunities. However, video technology has become more accessible, affordable, and user-friendly over the years. In fact, the enterprise video business market will reach $36.5 billion by 2018. more

  • 9 Ways Video Conferencing Gives You a Competitive Advantage

    Embracing video conferencing in your business can bring your company many lucrative and positive benefits that will help you excel through better communication and more efficient collaboration. In fact, 89% of professionals agree that video conferencing reduces the time needed to complete projects or tasks. more

  • How Video Conferencing is Transforming Workplace Learning

    Video conferencing has long since surpassed solely being utilized in the conference or board room. In fact, the enterprise video market, which includes video conferencing, will reach $36.5 billion by next year. Video conferencing is used across the workplace spectrum from internal communications to external sales calls and everything in between. more