A Checklist for Successful Office Moves and Network Relocations

Updated: September 21, 2010


  • Help determine what will be needed in the new building including voice, data, video and security
  • Assess the existing voice, data and video networks and identify what can be moved, what should be replaced and what extra equipment is needed
  • Negotiate with all vendors to ensure that you are getting the best value possible
  • Create a detailed cabling design and RFP to be competitively bid
  • Work with voice and data carriers to obtain quotes for new telephone and internet circuits
  • Provide detailed space, power and cooling requirements for all IT spaces including server rooms, taking into account future needs
  • Evaluate the benefits of server consolidation, if appropriate
  • Bring in additional specialty vendors as needed
  • Work with facilities management or the general contractor to ensure key IT milestones are added to the construction schedule
  • Provide the critical collaboration links between IT, Facilities Management, and Construction
  • Provide acoustic and light recommendations for video conferencing spaces to ensure the rooms work as expected


  • Provide detailed construction drawings to be used by the trades
  • Attend construction meetings, ensuring IT has a voice at the table
  • Answer questions and provide supervision to ensure work is performed as designed
  • Provide gap coverage to address issues that inevitably occur on any project


  • Work with users to determine maximum acceptable down time
  • Create a detailed move plan with time lines and responsibilities
  • Perform a risk assessment to determine what should be done ahead of time to minimize the impact of the loss of a server or critical piece of equipment
  • Work with carriers and other vendors to switch email and DNS to the new IP addresses
  • Ensure all network services are up and running prior to the move including escalations if needed
  • Physically transport key equipment if appropriate and re-install in the new location
  • Start all servers and ensure that all services are working
  • Work with other related vendors to ensure that all systems are working
  • Be onsite for the first day of business to help any users with connectivity issues


  • Verify the cabling vendors test results, ensure that all systems are working and provide final as-built documentation
  • Assist with the disconnect of services at the old location
  • Ensure everything is working properly
  • Completely document the new network infrastructure
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