Business Phone System on a Small Budget

By Ryan Ayers
Updated: January 27, 2011

Finding a business phone system or service package that provides all the necessary components to conduct business effectively is an important undertaking for any business. To add to the complexity of the issue, finding a telephone system that meets all of your business’ requirements and remains within a set budget has long been a challenge for many businesses.

One of the main driving factors behind the rapid growth of VoIP telephone systems for businesses is that these systems can be extraordinarily cost effective while providing a wide range of services and extras. Rather than being in the position of having to sacrifice certain elements of a phone system in order to stay under budget, many businesses are finding that they can find a system that fulfills all of their technical and service needs while remaining well within their budgetary restrictions.

Why VoIP?

VoIP utilizes the Internet, and a data connection (either a dedicated line, or your existing connection) to complete calls. These calls are not restricted by factors such as distance and call volume, and are extraordinarily more cost effective because of this. Long distance, international, and toll free charges for businesses are significantly lowered, or even removed altogether, using VoIP technology and service providers.

This means that aside from the cost of your hardware and network, the charges from your VoIP service provider generally do not include the myriad additional service charges for options, long distance, your toll-free business line, and other additional charges that are often found with traditional telephone service providers.

Hardware Options

The basic components needed to utilize a VoIP phone system for your business are a VoIP handset or headset, a data connection (dedicated or shared), and a service provider of some sort. The data connection can take a variety of forms, but can be as simple as the data connection that your business already uses.

Depending on the service that your business chooses to use, many of the handset/headset options are surprisingly inexpensive. One benefit of using a VoIP provider in this regard is also that you are likely able to add additional hardware (handsets, headsets, etc.) as your need expands.

Service Options

Providers for VoIP phone systems range from applications available online to companies that operate in a similar manner to a traditional telephone service provider. The price range for these services can range from free (literally) for calls placed via the Internet, to a more involved on-premise system that requires a bit more in the way of hardware and support. Depending on your company’s needs, you may be able to find a VoIP solution for your business for a much lower price than you anticipate.
 

Featured Research
  • 7 Ways the Wrong Phone System Can Haunt Your Business

    The wrong phone system could be haunting your business - and we’re talking about problems more serious than ghosts and ghouls. From increased costs to issues with scaling, we’ve identified seven important ways that a less than ideal phone system could be holding you back. You’ll be surprised at how much of a difference this can make to your bottom line too. more

  • Ditch Your Fax Servers

    An in-house fax server gives an IT department centralized management and monitoring over the entire enterprise's faxing. This can help your company track usage and better maintain records for auditing and record keeping. However, there are serious drawbacks that come with utilizing an in-house fax server solution and these range from security to cost-prohibitive pricing. more

  • The IT Manager's Survival Guide

    As an IT manager, maintaining physical fax servers and infrastructure is not a high priority. However, fax capability remains a business need simply because chances are your industry is dependent on its security. What if there was a way to reduce the amount of time spent handling fax complaints and maintaining physical servers? And this way took into account security, cost savings, and freed up your IT resources. Would you be interested? more

  • VoIP: Your New Secret Weapon for a Strong Year End

    As the end of 2017 nears, you may be feeling pressure to make sure you close the year out strong.If you’ve been sitting on the fence regarding VoIP, this may be the perfect time to switch. VoIP options had never been better or more full-featured than they are now, and it may be just the thing your business needs to see a productivity and profitability boost. more

  • Is Your Phone System Stealing Profits?

    Having the wrong phone system can dramatically cut into your profits. Despite this, many businesses just sign up for a plan or platform that seems ‘good enough’. If you haven’t carefully considered your options and the included features, there’s a very good chance that you are leaving money on the table in some way. more