Top Features when Purchasing Video Conferencing

By Neil Zawacki
Updated: June 27, 2011

Video conferencing systems tend to have a wide variety of special features available. Some of them are more useful than others, however, especially if a business plans to use the function extensively.

Here are some top features to consider when purchasing a system:

Lecture Mode – This is a special mode that allows a person to give a presentation without being interrupted by focusing all of the different endpoints on a single speaker for a fixed period of time.

White Board – A white board provides a collaborative space for people to write text and draw pictures during a video conference session. The diagrams and design models can normally be saved and viewed again at a future date.

Desktop Sharing – This feature allows you to show the contents of your desktop to other people during a session, and tends to be helpful if you need to explain how to solve a problem or run a computer program.

Help Desk – A video help desk can help people who are experiencing difficulty connecting to a conference session or accessing specific function. The person simply clicks on the help desk icon and they are given access to different videos which show how to resolve the issue.

Green Room – This is a private room that people can meet in ahead of time before the video conference begins. It can be restricted to specific individuals, and be used to discuss the content of the presentation and make any changes that might be needed.

Presentation Viewing – This feature allows the speaker put on a slide show while giving a presentation. The slides are simply streamed in the background and encoded in a secure manner with SSL.

Chat Sessions – With this feature, you can chat privately with other users at a video conference and not interrupt the presentation. The function is similar to instant messaging and online chat rooms.

Video Recording – This allows you to record the videoconference and save it as a media file (typically .WMV format). You can then re-watch the session at a later date to see if there was anything that you missed.

File Transfer – You can use this feature to transfer documents, images, and video files during the video conference. The interface tends to be simple to use, and eliminates the need for third-party solutions to achieve the same goal.

Voice Activated Switching – This is a viewing mode that focuses on whoever is speaking at the present time. If someone else at the conference begins to speak, the video feed automatically switches to them.

Active Directory – The active directory feature allows you to integrate the video conferencing system with your address book. This can save you a substantial amount of time since you won’t have to enter in the contacts manually.

Featured Research
  • Video Conferencing Showdown

    If you feel overwhelmed by the video conferencing options available for your business, you aren’t alone. There are dozens and dozens of different solutions, ranging from no-cost options to software that will cost thousands. The question is which one is right for your business and how can you get the most value. more

  • Best Video Conferencing Features for Business

    Most businesses are currently underutilizing their video conferencing software because they aren’t aware of the different ways it can be used. Understanding the different features of video conferencing software can be critical to getting the most out of your investment. These features often vary from one option to the next as well, so it's important to do your homework before choosing a specific service. more

  • 9 Ways Video Conferencing Supports Business Growth

    90% of information is transmitted in the human brain is visual, and people process visuals 60,000 times faster than text. Video and video conferencing is fastly becoming the new must-have business tool for generating profits and successfully growing your business. In fact, over the past four years, the percentage of companies utilizing video conferencing has jumped from 41% to 58%. more

  • 9 Tips for a Compelling Video Presentation

    Face-to-face communication is the most effective way to collaborate and bring ideas to life in your business. Because of this, many businesses invest heavily in travel budgets so they can meet in person to create and nurture business opportunities. However, video technology has become more accessible, affordable, and user-friendly over the years. In fact, the enterprise video business market will reach $36.5 billion by 2018. more

  • 9 Ways Video Conferencing Gives You a Competitive Advantage

    Embracing video conferencing in your business can bring your company many lucrative and positive benefits that will help you excel through better communication and more efficient collaboration. In fact, 89% of professionals agree that video conferencing reduces the time needed to complete projects or tasks. more