Video Conferencing: Hosted vs. On Premise

By Lori Shepherd
Updated: February 14, 2011

When it comes to video conferencing technology there are a wide range of resources capable of replicating the traditional, in person, conference room meeting to enabling less than three remote employees to conduct a successful video conference with frills. Deciding which is the best option for business needs and budget, will be most business owners’ top consideration before making the purchase.

Video conferencing platforms

Video conferencing with all of its impressive conferencing tools, applications, and features essentially come down to two platforms: hosted and on-premise solutions.

Hosted

Hosted platforms tend to be favored by smaller businesses with ostensibly much tighter budget constraints and fewer numbers of people to accommodate into video conferences. Also this option might be particularly attractive because small business owners can avoid making significant upfront investments in video conferencing systems and instead pay set monthly fees. With hosted platforms, business large or small have the option of purchasing or leasing the video conferencing technology which are then hosted in a secure hosting center to provide access to the host IP conferencing network, the public internet or directly to the business’ network.

On Premise

Business owners considering on-premise will find a plethora of low cost to premium priced options which provide a varying range of results for the price based on company need. At the lowest end solutions comprising PC-based video-telephony programs, which were once used almost exclusively within large-business meeting settings, give businesses relatively good video-telephony quality delivering small business video conferences far better results than it did just a few years ago. Keep in mind, however, the quality of a video-telephony solution depends largely on the speed of its internet connection. At the highest end in terms of on-premise solutions providing staff with a complete media room with individual microphones per participant. There are wide angle cameras enabling everyone at a table to see each other and feel as if they are in real conference room with others. Of course with resources such as these, costs are exorbitant but ideal for company willing and able to pay for it. Also, a dedicated staff is necessary to maintain the media room technology optimally.


Needless to say, there’s much in the way of finding the perfect video conferencing solution for every budget and business need, ultimately business owners, employees, and staff members who regularly believe among all of its other attributes, it is a productivity tool which saves both time and money.

Featured Research
  • 7 Signs it's Time to Upgrade Your Video Conferencing System

    We’ve widely covered the importance of video conferencing tools for businesses of all sizes - but simply having a video conferencing tool isn’t enough. An outdated solution that isn’t providing all the communication tools your business needs will only hold you back. If you’ve had your current solution for any length of time, you should perform a quick assessment to make sure it’s still the right tool for your business. more

  • Why Q4 is the Perfect Time to Invest in Video Conferencing

    If you’re currently relying on an outdated video conferencing solution - or if you don’t have one at all - you’re in luck. While any time is a good time to invest in video conferencing, Q4 may be the best. One big reason is that Q4 is when you can get the best deals, but there are also other important factors like increased access to seasonal employees. more

  • Video Conferencing Showdown

    If you feel overwhelmed by the video conferencing options available for your business, you aren’t alone. There are dozens and dozens of different solutions, ranging from no-cost options to software that will cost thousands. The question is which one is right for your business and how can you get the most value. more

  • Best Video Conferencing Features for Business

    Most businesses are currently underutilizing their video conferencing software because they aren’t aware of the different ways it can be used. Understanding the different features of video conferencing software can be critical to getting the most out of your investment. These features often vary from one option to the next as well, so it's important to do your homework before choosing a specific service. more

  • 9 Ways Video Conferencing Supports Business Growth

    90% of information is transmitted in the human brain is visual, and people process visuals 60,000 times faster than text. Video and video conferencing is fastly becoming the new must-have business tool for generating profits and successfully growing your business. In fact, over the past four years, the percentage of companies utilizing video conferencing has jumped from 41% to 58%. more