A Checklist for Successful Office Moves and Network Relocations

Updated: September 21, 2010

PHASE I: PLANNING THE MOVE

  • Help determine what will be needed in the new building including voice, data, video and security
  • Assess the existing voice, data and video networks and identify what can be moved, what should be replaced and what extra equipment is needed
  • Negotiate with all vendors to ensure that you are getting the best value possible
  • Create a detailed cabling design and RFP to be competitively bid
  • Work with voice and data carriers to obtain quotes for new telephone and internet circuits
  • Provide detailed space, power and cooling requirements for all IT spaces including server rooms, taking into account future needs
  • Evaluate the benefits of server consolidation, if appropriate
  • Bring in additional specialty vendors as needed
  • Work with facilities management or the general contractor to ensure key IT milestones are added to the construction schedule
  • Provide the critical collaboration links between IT, Facilities Management, and Construction
  • Provide acoustic and light recommendations for video conferencing spaces to ensure the rooms work as expected

PHASE II: CONSTRUCTION

  • Provide detailed construction drawings to be used by the trades
  • Attend construction meetings, ensuring IT has a voice at the table
  • Answer questions and provide supervision to ensure work is performed as designed
  • Provide gap coverage to address issues that inevitably occur on any project

PHASE III: NETWORK RELOCATION

  • Work with users to determine maximum acceptable down time
  • Create a detailed move plan with time lines and responsibilities
  • Perform a risk assessment to determine what should be done ahead of time to minimize the impact of the loss of a server or critical piece of equipment
  • Work with carriers and other vendors to switch email and DNS to the new IP addresses
  • Ensure all network services are up and running prior to the move including escalations if needed
  • Physically transport key equipment if appropriate and re-install in the new location
  • Start all servers and ensure that all services are working
  • Work with other related vendors to ensure that all systems are working
  • Be onsite for the first day of business to help any users with connectivity issues

PHASE IV: TESTING & DOCUMENTATION

  • Verify the cabling vendors test results, ensure that all systems are working and provide final as-built documentation
  • Assist with the disconnect of services at the old location
  • Ensure everything is working properly
  • Completely document the new network infrastructure
Related Categories
Featured Research
  • Baselining Best Practices

    IT must ensure new applications are rolled out quickly, reliably, and without risk, while at the same time guaranteeing performance and availability. Read this VirtualWisdom white paper to find out how to achieve application-aligned infrastructure performance, and more. more

  • Next Generation End User Experience Management: APM

    In an era of new technologies and cloud-based application delivery models, your business success depends on your ability to ensure optimal application performance and quality user experiences at all times. This complimentary white paper from AppNeta will enlighten you to the new frontiers in end user experience management and much more. more

  • Video: Create an Integrated, Collaborative Microsoft Lync Environment

    Consider HP as your Microsoft Lync Solutions provider! more

  • Optimizing Application Delivery to the Network Edge

    Increasingly, the success of business is being tied to the network. The transformation of the network and IT can help organizations deliver and support highly available applications and services while reacting more quickly to changes in the business environment. In this complimentary white paper from IDC, learn how HP can help its customers and partners improve the overall application experience. more

  • Networking Routers Buyer's Guide for SMB & Enterprise

    This buyer's guide presents an overview of leading products on the market today and aims to improve research for companies needing to purchase or upgrade their equipment. more