Get It Together with Collaborative CRM

Updated: November 29, 2007

Issue

 

Every kindergartner knows that sharing is a nice thing to do. The same rule applies in business, at least when it comes to collaborative CRM.

Collaborative CRM aims to get various business departments, such as sales, technical support and marketing, to share the useful information that they collect from customers. Feedback from a tech-support center, for example, could be helpful to marketing staffers by informing them about specific services and features requested by customers. Collaborative CRM's ultimate goal is to use information collected from all departments to improve the quality of customer service, and, as a result, increase customer satisfaction and loyalty.

 

Analysis

 

While collaborative CRM certainly sounds like a good concept, most companies have trouble creating a workable system. The problem is that departments tend to function in their own worlds, and there is often little natural interaction between them.

Breaking down the barriers that separate departments isn't easy, particularly since many offices harbor deep rivalries and animosities. Think of the conflicts, for instance, between employees in marketing and legal or in product development and finance.

Fortunately, technology can build bridges between various departments, enhancing the flow of information. For example, business software giant Oracle and Web conferencing/collaboration specialist Cisco Systems recently introduced a new hosted CRM offering that's designed to promote internal information sharing.

The product, WebEx CRM On Demand by Oracle, offers a comprehensive set of CRM capabilities, including:

  • Sales-management tools that allow users to engage prospects at key points in the sales process
  • Sales dashboards that consolidate critical information and streamline activities for a 360-degree view of every opportunity
  • Integrated reporting to improve sales productivity by automatically tracking WebEx meetings and prospecting activity
  • Forecasting, reporting and pipeline-visualization tools to analyze sales data
  • Real-time process management to optimize sales methodologies with testing and analytical feedback

Many other CRM-oriented business intelligence and communications tools can also promote knowledge sharing — even a simple email message can transmit important data. Yet while technology can help forge communications links between departments, it can't force employees to share critical information. That job falls to managers, who must create a business culture that fosters the free flow of CRM-related intelligence. Here are some tips for building such an environment.

1. Think creatively. CRM information sharing doesn't come naturally. It arises out of recognizing opportunities and acting on them. Sales leads , for example, can come from the most unlikely sources, such as delivery personnel, service technicians, public-relations representatives or conference panelists — anyone who interacts with the outside world. Identify such information sources and link them to the people who can use them.

2. Talk it over. Department heads in sales, marketing, tech support, field service and other key areas should get together on a regular basis and brainstorm ideas for improving customer satisfaction and loyalty.

3. Create incentives. Employees who create new methods of collecting and distributing CRM knowledge within the organization, as well as staffers who provide prized bits of intelligence, should be rewarded with cash bonuses, prizes and other incentives.

4. Drive home the message. CRM is generally perceived as something that primarily concerns sales, marketing and service personnel. Drive home the message — in newsletters, Web sites, posters and other media — that customer service and satisfaction is everybody's business, and show them how they can share information.

 

The Bottom Line
 

Collaborative CRM can be a powerful business tool, as well as a good idea. Make sure your employ the above-listed techniques to get the most out of your information-collection processes.

Featured Research
  • Your Guide to Social Customer Service

    Did you know that 67% of online consumers have used social media for customer service purposes?Unfortunately, many businesses ignore social mentions because they don’t know how to handle them appropriately. This is a problem because managing and responding to these mentions can make or break your brand. more

  • A Guide to Selecting a Customer Portal for your CRM

    This whitepaper provides a guideline for selecting the right customer portal solution for your CRM by following a three-stage process. By comparing in-house and third party SaaS products, we examine present business and technical portal requirements, which are then mapped against the upfront and hidden costs for development and future scalability needs. more

  • Top Intelligent Tools That Every Sales Rep Should Have in 2017

    Explore how Artificial Intelligence (AI) makes it possible for salespeople to leverage the structured data in their day-to-day activities and enhance the communication with customers and prospects. more

  • The Social Intranet: A guide to getting better business results

    This whitepaper describes why the shift from a traditional to a social intranet is imperative to staying competitive, and analyzes the costs and benefits associated with implementing one. You will also find useful KPIs to measure performance and further leverage your intranet's success, raising employee engagement and boosting your competitive advantage. more

  • The New 2016 SMB CRM Comparison Guide

    Selecting a CRM system is not easy. That's why our CRM expert has compiled this new SMB CRM comparison guide to provide you with the information you need on the top 40 CRM software solutions available on the market. more