Hosted Contact Center Advantages

By Neil Zawacki
Updated: February 22, 2011

Hosted contact centers have increased in popularity over the last few years. They offer a professional means for a company to deal with their customer base without having to purchase hardware, license software, and continually maintain and upgrade the required technology. They are not always the best solution for businesses, but tend to be among the most efficient ones.

Cost Savings with Hosted Contact Centers

The greatest advantage of hosted contact centers is probably the cost savings involved. They require very little infrastructure to support a company's existing application base, which allows you to save money on things like IVR ports, environmental controls, speech recognition software, and VXML licenses and servers. You can also pay for services as needed and not have to worry about peak contact usage until the expanded capacity is required by the company.

Hosted Reliability

Hosted contact centers are also generally known for being quite reliable. The hardware can exist in multiple geographic locations that serve as a backup to each other in case something goes wrong. They also use a shared soft-switch architecture for improved dependability, and the service delivery platform can be regularly scrutinized to find potential technical issues before the system is compromised.

Scalability

Scalability is another notable advantage of hosted contact centers. You can shift the platform up or down as needed without any disruption in service. This can be particularly useful during holidays and special promotions when the company might experience greater phone traffic than normal. It can also help prevent the business from overinvesting in call center services that it may not require on a consistent basis.

Easier to Test Run with Less Equipment

Hosted contact centers also typically allow companies to try out call center features on a trial basis. You can thus see if it would benefit your company to have phone monitoring, call recording, voicemail transcription, and similar functions. Normally, a company would have to purchase expensive hardware and software before getting a chance to use these features.

Queue Management

Another noteworthy benefit of hosted contact centers are the queue management options available. You can create specialized queues that route phone calls and emails to customer service representatives who possess a particular skill set or training. These employees don’t need to be based in a single location – it’s quite possible for the agents to provide assistance from their home.

One benefit of hosted contact centers that is often overlooked is technical compatibility with different phone interfaces. Hosted contact centers tend to use TDM and IP circuits with their network systems, allowing the company to receive phone calls from both traditional land lines and Voice over Internet Protocol.

Overall, these advantages combine to make hosted contact centers an excellent choice for most businesses. They tend to be extremely cost-effective, have multiple backup systems in place, and possess a remarkable degree of technological flexibility. If a company is trying to provide support to a growing customer base, these factors can often be crucial.

Featured Research
  • 2017 Must Have Contact Center Features

    If you’re running a business, your contact center is of paramount importance. In fact, 85% of companies view customer service as the greatest of their top, industry-wide differentiators. more

  • 10 Reasons Why  Automated Agents  Aren't the Answer

    Automated customer service agents are a tempting option. They never need time off. You don’t have to pay them a salary. They don’t even need a physical workspace. But despite these advantages, they remain a poor substitute for live agents. more

  • The 2017 Contact Center Comparison Guide: Q2 Edition

    We want to make sure you have the freshest information possible, so we’ve updated that chart to reflect the state of the contact center market for Q2. more

  • Contact Center Software for SMBs

    If you run a small- to medium-sized business (SMB), finding ways to compete with larger, more established companies can prove troublesome—fortunately, contact center software can help. more

  • How to Update Your Contact Center Software

    If improving customer experience is important to you (it should be), then 2017 may be a good year to reevaluate the software you use for your contact center. With customer preferences shifting, the importance of an efficient contact center has never been higher. You cannot afford to simply focus on keeping costs low. Significant competitive advantages are available to businesses who manage this area effectively. more