VoIP Cost Savings for Small Business

By Sheila Shanker
Updated: February 01, 2011

Small businesses save a lot of money by switching to a VoIP setup, especially if they make lots of long-distance and international phone calls. VoIP works with the Internet, not with your regular phone lines. Many VoIP plans offer features, such as conference calling and voice mail for free, while you generally pay for these services using your phone company. Many small business plans start as low as $30 per month, per user, with many features that you usually have to pay extra if using a regular phone service.

Cost savings to small businesses are not just limited to lower monthly fees, as you can see from the items below:

Fax Services

Many VoIP systems include the transmission and receipt of faxes for free or a nominal charge. With VoIP you save the cost of a fax machine and a dedicated fax phone line. Since the file is in digital form, you can store it in your computer and not print anything, saving paper and ink.

Conference Calls

While you have to pay for this service using your regular phone service, this feature is often part of the VoIP service. Conference calls are easy to set up, and you can talk to many people cheaply.

Installation and Maintenance

The costs of a new phone system can be significant for a small business. Some VoIP services can use existing old equipment and maintenance costs are often related to software upkeep, which is usually simple to perform. Unlike regular phone service, VoIP maintenance is usually straightforward with many individuals performing it themselves, saving time and money.


As your business grows, you may get more employees who need phone access. VOIP is less complicated and costly to set up than a traditional phone system, resulting is savings of both money and time. If you decide to move or open a new office, establishing phone lines is much easier, often saving you money and headaches by not having to deal with phone companies.

VoIP offers you savings right away and in the long run. As technology progresses, so does your phone system. You don’t need to deal with the phone companies monopolies and ineficiencies – you have a great alternative with VoIP.

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