Business Phone System Maintenance Needs

By Kristine Hegglin
Updated: February 18, 2011

At some point in time it is likely that every business phone system will require some sort of maintenance. There are two types of business phone system maintenance needs; administrative and technical. Administrative business phone system maintenance includes tasks like adding users, deleting users, and modifying users. Technical business phone system maintenance includes tasks like implementing, upgrading, and supporting a business phone system.

Maintenance Support for Business Phone Systems

Businesses may opt to support their phone system in-house or they may choose to pay for maintenance support services. There are benefits to both options. If a business opts to support their phone system in-house, they must have the infrastructure to provide maintenance services. An infrastructure includes employees, hardware and software. Sometimes it is less expensive to pay for business phone system maintenance services; however each business will have to do a cost-benefit analysis and examine what works best with their business model, telephony needs, and requirements. Businesses with few employees will most likely benefit by selecting to pay for maintenance support services.

Maintenance Needs

Some business phone systems have less maintenance needs than others. For example, with a Voice over Internet Protocol (VoIP) solution there is no need to pull an additional cable for relocating or new employees. Cables don’t need to be pulled for the VoIP phone system as this system is supported by the existing networking infrastructure. If a business uses POTS without VoIP and an employee relocates, an additional cable would have to be pulled for that employee in the new location.

Phone System Maintenance Vendors

There are several business phone system maintenance vendors on the market. It’s important to find a vendor that has experience with your business phone system. Consider selecting a vendor with 24 / 7 support services. Reputable business phone system maintenance vendors have good customer feedback and readily resolve business phone maintenance issues. Some vendors offer month-to-month contracts while others offer yearly or bi-yearly contracts. However, many vendors will provide a custom maintenance contract to suit individual business needs.

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